Travel Registration

Traveling on University business or through the University requires the adherence to certain University policies.

Contacts

Process

Vehicle Travel for University Business

International Travel for UO Business

When traveling abroad it is important to register your travel with the Office of Risk Management (ORM). 

Register Travel Online

To register, you will need:

  • 95 number
  • Date of birth
  • Dates of travel
  • Travel destination(s)
  • Index (if you have departmental approval to charge travel insurance) - not required at registration if not known

ORM also recommends that faculty, staff, and students register their travel plans with the Consular Section of the U.S. Embassy through the State Department’s travel registration website and enroll in the Department of State’s Smart Traveler Enrollment Program (STEP). 

STEP enrollment gives you the latest security updates and makes it easier for the U.S. embassy or nearest U.S. consulate to contact you in an emergency.  If travelers do not have internet access, they may enroll directly with the nearest U.S. embassy or consulate.

ORM offers supplemental travel insurance that is available to faculty, staff, and students as detailed below. 

Several safety related trip resources have been activated through the Concur travel platform.

 

Supplemental International Travel Insurance 

The Office of Risk Management offers supplemental international travel insurance through Axis for faculty, staff, and students who are traveling on behalf of the university. 

Coverage includes accident and sickness, security evacuations, emergency medical evacuations and travel assistance.  The cost of this insurance is $2.50 per person per day, with departmental approval this may be charged to an index or student account. This coverage does not reimburse for trip cancellation or lost/stolen luggage.  

The following countries are excluded from this insurance coverage; however, coverage may be able to be secured at an additional cost.

  • Afghanistan
  • Chechnya
  • Iran
  • Iraq
  • Libya

Continuing coverage through extended leisure travel (up to 14 days), as well as coverage for dependents. 

Information and Resources

PDF iconSupplemental International Travel Brochure

Accident Packet and Proof of Insurance Request