Certificates of Insurance

Requirements for Vendors and Contractors

The University of Oregon requires a Certificate of Insurance (COI) from all contractors and vendors before any work begins or contracts are signed. A COI provides proof of insurance coverage and helps ensure that all parties are protected during the duration of a project, service, or event. In addition, certificates are often requested when the University is entering a contract with an external party.

University departments can Request a COI from the University of Oregon online. A copy of the contract is required. All contracts must follow University policies and procedures and be signed by those with delegated contracting authority. 

 

Request Certificate of Insurance

 

When a COI Is Required

Scenario

Responsible Party

Action Needed

University entering into a contract

University department

Request a COI online and submit contract copy

Contractor or vendor starting work

Contractor or vendor

Provide COI before work or contract begins

 

Vendor Issued COI Must Include:

  • Named Insured: Must match the name listed in the contract.
  • Dates, Coverage, and Limits: Must be accurate and current.
  • Certificate Holder: Must list the University of Oregon contact name and address.
  • Description of Operations: Must specify the duty, service, or event and include this exact statement: "The State of Oregon, Board of Trustees of the University of Oregon, University of Oregon, and their respective officers, employees, and members are additional insureds."
  • Example of Certificate of Insurance

 

Minimum Coverage Requirements for Vendor Issued COIs

Insurance Type

Details

Commercial General Liability

$1,000,000 per occurrence / $2,000,000 aggregate. Must include Bodily Injury, Property Damage, Contractual, Independent Contractors, Product Liability, and Completed Operations.

Workers’ Compensation

Statutory limits.

Employers Liability

$500,000

Automobile Liability

$1,000,000 per occurrence for vendors operating vehicles on University property. Must include owned, hired, and non-owned vehicles.
Charter Bus Companies: $5,000,000 minimum required.

 

Additional Coverages May Apply

Depending on the nature of the work or the contract, additional insurance coverage may be required, including:

  • Professional Liability
  • Umbrella or Excess Liability
  • Cyber Risk Insurance
  • Environmental Liability
  • Sexual Misconduct / Molestation / Abuse
  • Host Liquor Liability

Be sure to review the specifics of your contract or consult with the Risk Management team to determine what additional coverage may apply.

 

Resources

Purchasing and Contracting Services