Requirements for Vendors and Contractors
The University of Oregon requires a Certificate of Insurance (COI) from all contractors and vendors before any work begins or contracts are signed. A COI provides proof of insurance coverage and helps ensure that all parties are protected during the duration of a project, service, or event. In addition, certificates are often requested when the University is entering a contract with an external party.
University departments can Request a COI from the University of Oregon online. A copy of the contract is required. All contracts must follow University policies and procedures.
Request Certificate of Insurance
When a COI Is Required
Scenario | Responsible Party | Action Needed |
|---|---|---|
University entering into a contract | University department | Request a COI online and submit contract copy |
Contractor or vendor starting work | Contractor or vendor | Provide COI before work or contract begins |
Vendor Issued COI Must Include:
- Named Insured: Must match the name listed in the contract.
- Dates, Coverage, and Limits: Must be accurate and current.
- Certificate Holder: Must list the University of Oregon contact name and address.
- Description of Operations: Must specify the duty, service, or event and include this exact statement: "The State of Oregon, Board of Trustees of the University of Oregon, University of Oregon, and their respective officers, employees, and members are additional insureds."
Minimum Coverage Requirements for Vendor Issued COIs
Insurance Type | Details |
|---|---|
Commercial General Liability | $1,000,000 per occurrence / $2,000,000 aggregate. Must include Bodily Injury, Property Damage, Contractual, Independent Contractors, Product Liability, and Completed Operations. |
Workers’ Compensation | Statutory limits. |
Employers Liability | $500,000 |
Automobile Liability | $1,000,000 per occurrence for vendors operating vehicles on University property. Must include owned, hired, and non-owned vehicles. |
Additional Coverages May Apply
Depending on the nature of the work or the contract, additional insurance coverage may be required, including:
- Professional Liability
- Umbrella or Excess Liability
- Cyber Risk Insurance
- Environmental Liability
- Sexual Misconduct / Molestation / Abuse
- Host Liquor Liability
Be sure to review the specifics of your contract or consult with the Risk Management team to determine what additional coverage may apply.