Youth Program Registration & Insurance

Youth program (accident) insurance is available to university departments and programs that sponsor short-term events or activities involving participants who are generally not affiliated with the university. All youth programs must be registered online using the link below. Departments may also enroll youth programs in insurance coverage at the time of registration. The Office of Risk Management expects university departments and program sponsors of events or activities to purchase this insurance.  


General rules for use

Youth program insurance covers participants, and the premium is based upon the actual number of attendees. The insurance requires that participants must be:

  • At a scheduled camp or clinic under the supervision of UO personnel
  • On the premises where the camp or clinic is during a regular camp or clinic day
  • Virtual youth programming conducted by UO personnel

Youth programs may include:

  • Sports camps for minors
  • Music, dance, reading, design, archaeology, and science camps for minors

Recurring programs: This policy renews annually on January 1. Youth programs covered in past year(s) are not automatically renewed. Contact Risk Management to renew coverage for annual events.


Insurance must be requested prior to the beginning of the camp, clinic, or event. Registration and insurance enrollment can be done using the following link.

Register and Enroll  

What information you will need:

  • Dates of program
  • Contact name, phone number, and email
  • Estimated number of participants (following the camp, report the actual number of participants to Risk Management)
  • Index to be charged; include Activity Code (if applicable)
  • Youth Program Summary Report
Department Youth Program Insurance Enrollment Costs

Youth Program Length

Rate Per Camper: Day Program

Rate Per Camper: Overnight Program

Up to 2 Weeks



2- 4 Weeks



4-6 Weeks



6-8 Weeks



2 Months, but less than 6 months



6 months, but less than 1 year



Information and Resources

Is your program in compliance with UO's Minors on Campus Policy? 

Youth Programs: Protection of Minors 

Youth Program Administrators Teams

Minors on Campus Tool Kit - Resources and Forms

Youth Program Administration Guide

Background Checks:  Criminal, credit, and related background checks are required for all university positions, including (but not limited to) new employee hires, who will have "unsupervised access to children (does not include university students under 18) and vulnerable adults (persons 18 years of age or older who have substantial mental or functional impairments and are unable to protect themselves)."

Checklist for Camps on Campus: Directors of camps that are located at a school or college are often knowledgeable about the camp’s instructional program, but they may not be as familiar with the ways to protect themselves and the host institution from related legal liability and negative publicity.  This checklist provides camp directors step-by-step guidance to help minimize risks and increase the likelihood of a safe experience for campers.

Camps and Clinics Accident Insurance