Request to Serve Alcohol

A Request for Permission to Serve Alcoholic Beverages form must be submitted when event organizers plan to serve alcoholic beverages on UO owned property, UO  leased property, and off premises events sponsored by University of Oregon that is not being provided by and served by University Catering. Private events held by members of the public do not need to complete this form and should work with UO event services directly.  The form should be submitted at least 14 business days prior to a planned event to allow sufficient time for review. (Event organizers at UO Portland should contact Event Services directly).

Contacts

Process

The request form and applicable documents should be submitted no fewer than 14 days before the event.   Your submission should include the following documents where applicable:

  • Fully signed Request for Permission to Serve Alcoholic Beverages Form
  • An approved University of Oregon Catering Waiver; if applicable.
  • A copy of the catering menu or food order.
  • A certificate of insurance from the vendor providing food service if not using UO catering.
  • A certificate of insurance from the vendor providing and serving the alcohol.  The certificate must indicate host liquor liability and name the University as additional insured.
  • A volunteer form may be required if the OLCC server is not a UO employee or not being paid to serve.
  • Copy of signed a Temporary Sales License. If alcohol will be sold or donations collected.
  • Event’s held on campus should include a map indicating event set up.  The map must indicate exits and pathways.
  • Planning on advertising?  Submit a copy of your proposed advert for  review. 
  • Large events or events with students may be required to submit a risk mitigation plan.

Complete this form first and attach all required documentation:

The Office of Risk Management and Insurance has launched a new online webform version of this form.  The webform version allows for roll approvals for virtual signatures from the applicant, designee, and department head.  At this time the paper version is still available for use.  Please contact riskmanagement@uoregon.edu if you had difficulties using either version. 

Webform Version: A Request for Permission to Serve Alcoholic Beverages Web Form  

PDF Paper Version: Request for Permission to Serve Alcoholic Beverages Form

Submit your PDF request form by emailing riskmangement@uoregon.edu. 

 

Location

City of Eugene must review all applications for events held at UO Eugene properties which require an OLCC Temporary Sales License (after review and endorsement by the Office of Risk Management). In addition, UO Departments must complete UO’s Request for Permission to Serve Alcoholic Beverages.

 

City of Portland must review all applications for events held at UO Portland which require an OLCC Temporary Sales License (after review and endorsement by the UO Portland event contact).  In addition, UO Departments must complete UO’s Request for Permission to Serve Alcoholic Beverages.

Forms

Webform: A Request for Permission to Serve Alcoholic Beverages Web Form 
PDF Request for Permission to Serve Alcoholic Beverages Form

Catering Waiver Form

OLCC Temporary Sales License

Volunteer form

Resources

Safety Sheets

Event Check List