Drivers operating any vehicle used for university-business travel must act in accordance with all applicable laws, state regulations, and University of Oregon policies and procedures.
Process
Prior to driving on University business employees and other authorized users should:
- Complete the driver certification process
- Complete the Personal Vehicle Use Form (if applicable)
- Review the Vehicle Policy and Travel Policy
- Understand and review how to report a claim
- Request Accident Packet and Proof of Insurance
Insurance Coverage Matrix
Collision/loss damage damage waiver (CDC or LDW)
| Liability insurance supplemental (LIS) or Supplemental liability insurance (sli)
| university insurance | |
|---|---|---|---|
Motor Pool Rental | N/A | N/A | University Insurance Applies ($5,000 Dept. Deductible Applies) |
State of Oregon Vehicle Rental Contract
| DO NOT PURCHASE (Cost included in rental) ($0 deductible) | DO NOT PURCHASE (Cost Included in Rental) ($0 deductible) | University Insurance MAY apply if the type of damage to rental is excluded. ($5,000 Dept. Deductible Applies) |
| Not using the State of Oregon Vehicle Rental Contract | PURCHASE (Deductible Varies, read rental contract) | PURCHASE (Deductible Varies, read rental contract) | University Insurance will apply if CDW & LIS is not purchased ($5,000 Dept. Deductible Applies) |
| Personal Vehicle Use on UO business | Driver must have personal auto insurance, including liability, uninsured motorist and personal injury protection with minimum limits required by the state of Oregon. | University Liability insurance applies ONLY after personal auto liability insurance limits have been exhausted. | |
| International | PURCHASE (Deductible Varies, read rental contract) | PURCHASE (Deductible Varies, read rental contract) | Call Risk Management to discuss |
*Employees are encouraged to utilize State of Oregon contract which provides discount rates, car upgrades, and insurance coverage. If an employee rents a vehicle outside the state contract, we encourage them to use their corporate travel card when renting a vehicle. The corporate one card offers Collision Damage Waiver (CDW) coverage through the credit card benefits. A claim must be filed within 90 days of the date of the incident in order for Collision Loss Damage Waiver coverage to extend to the loss. To file a claim notify riskmanagement@uoregon.edu
Forms
Resources
Safety Sheets – Driving UO Vehicles
State of Oregon Vehicle Rental Contract
BAO Ground Travel Rules and Procedures